Verify the company of choice is licensed and insured.
Inquire as to whether the movers are full-time employees or day laborers.
Request a detailed quote that covers all aspects of the move.
Check the Better Business Bureau to confirm that the company has an A+ rating.
If your belongings will be left overnight in a moving van, will the van be kept in a secure facility?
Be sure to use a company that uses vehicles designed for household goods moving and storage.
Does the mover have a Workers' Compensation Board certificate? If not, you may end up paying for any employee injuries during the move.
Whose storage facilities will be used – the company's or a third party's?
For a long distance move, a reputable mover will want to inspect your belongings to help prepare a comprehensive quote. If a company says the inspection isn't necessary or wants to provide a quote over the telephone, you're probably better off dealing with someone else. Make sure that everything that needs to be moved is shown to the movers during the estimate, and find out how much it will cost if you need to add any items on the day of the move.
When asking for an estimate, be sure to give the mover precise information about the location of your old and new residence. Notify the movers of obstacles such as stairs or escalators that will require special navigation. To avoid being charged more later on, give the movers as much information as possible.
Eliminate unnecessary files and transfer hard copy files to a digital medium if possible. Consider donating unwanted furniture and supplies to charity.
File a change of address form at the post office to have your mail forwarded to your new location and everyone that you are moving.
Try to use up any food that will spoil quickly - particularly for long distance moves. In an office setting have all employees remove food from the kitchen.
Create a folder for all moving related records and documents for easy access to payment records and other information you may need.
Verify freight elevator hours and inquire about special documentation for professional movers with building management.
Clearly label any boxes so you know where it should go in the new office or residence. Coloured paper squares taped on the boxes representing different rooms can make things really simple!
Label boxes “Fragile” or “This Side Up” according to its contents. All fragile items should be wrapped in bubble wrap and packaged with Styrofoam peanuts.
Dedicate a box to essential work supplies or materials that you will need to access on the first day.
Be aware that old boxes are not always strong enough to hold heavy items.
Wrap items in bubble wrap and packing paper. (Note: Newspaper may leave black ink residue on items.)
Label boxes clearly with the future rooms and offices where the boxes will be unpacked.
Pack heavy items in small boxes and lighter items in larger boxes, if possible.